UNOPS is hiring an Administration Intern in Bangkok , Thailand for 2025
Are you ready to kick-start your career in international development while making a tangible impact in Southeast Asia’s energy transition? The United Nations Office for Project Services (UNOPS) is seeking a dynamic and motivated Administration Intern to join the Southeast Asia Energy Transition Partnership (ETP) in Bangkok, Thailand for 2025. This is your chance to contribute to a groundbreaking initiative dedicated to accelerating the region’s transition to sustainable, modern energy systems.
As an intern, you’ll gain hands-on experience supporting essential administrative tasks, from organizing meetings and assisting with procurement, to managing travel arrangements and helping prepare key program reports. Working closely with professionals in a multicultural environment, you will play a vital role in the smooth operation of the ETP Secretariat.
Eligibility for Stipend:
In addition to the invaluable experience you’ll gain, this internship offers the potential for a monthly stipend from UNOPS, provided you are not receiving funding from other institutions. A one-time travel lump sum may also be available
About UNOPS
The United Nations Office for Project Services (UNOPS) is a United Nations agency dedicated to implementing humanitarian and development projects for the United Nations System, international financial institutions, governments and other partners around the world, with a focus on infrastructure, procurement and project management The organization’s global headquarters is located at the UN City campus in Copenhagen, Denmark
Background and Context of the Vacancy Southeast Asia Energy Transition Partnership
The Southeast Energy Transition Partnership (ETP), a program of the United Nations Office for Project Services (UNOPS), is a multi-stakeholder partnership dedicated to accelerate energy transition in Southeast Asia, with a focus on Indonesia, the Philippines, and Vietnam. ETP supports the transition towards modern energy systems that can simultaneously ensure economic growth, energy security, and environmental sustainability.
Functional Responsibilities
At ETP, interns join the team as equal members with substantial responsibility.
Under the direct supervision of the Senior Fund Manager, the Administrative Intern’s main role is to support the activities under the Fund Management (FM) team, particularly to undertake administrative tasks and procedures to ensure smooth functioning of ETP Secretariat. Among the tasks assigned to the intern:
- Support a wide range of administrative duties/processes, such as organizing virtual and in-person meetings and events, preparing meeting documents, compiling meeting minutes and following up on action points, etc.
- Support with procurement and recruitment tasks.
- Support travel arrangements for ETP staff, and ensure timely response, proper documentation, and payment processing.
- Support projects’ payment transaction tasks, prepare files and supporting documents, and upload onto relevant systems.
- Support the preparation and organization of ETP Steering Committee meetings, one virtually and one in-person per year.
- Collect and synthesize data and information for inclusion in ETP documents, reports, presentations, etc.
- Maintain and organize accurate records of the programme data, files, templates, and other documents on ETP shared drive.
- Follow ETP operating manuals and the FM’s guidelines to disseminate information and ensure awareness of and compliance by all staff.
- Foster effective working relationships internally with the relevant UNOPS offices and units such as MCO, PMO, SSU, Finance, IPAS, etc.
- Perform other secretarial duties, as required by the supervisor or ETP management in line with the intern’s functions.
Competencies
Education:
- Minimum first-level university degree (Bachelor’s or equivalent) in Public Administration, Development studies, Social Sciences, or other relevant fields.
- Must be enrolled in a university programme such as Bachelor, Master’s or Ph.D. (or the equivalent) or have graduated from such studies within three (3) years prior to the application date of the internship.
Work Experience:
- Some professional experience in the field of Administration, International Development, or any other relevant field is desirable.
- Strong computer literacy in MS Office standard programs, in particular proficient user of MS Word, PowerPoint and Excel or its equivalent Google suite applications is preferred.
- Strong interpersonal and communication skills.
- Highly organized and attention to details are desirable.
- Must be tactful, discreet, diplomatic and possess the ability to communicate with individuals at all levels of an organization.
- Flexibility and adaptability to work under pressure and able to manage multiple priorities.
- Ability to work in an international/ multicultural environment.
Language Requirements:
- Fluency in English (reading, writing and speaking) is required.
Contract type, level and duration
- Contract type: Internship
- Contract level: Intern
- Contract duration: 6 months with a possibility of extension up to 12 months subject to organizational requirements, availability of funds and satisfactory performance
This internship is not designed to lead to a staff position with UNOPS. Therefore, there should be no expectation of employment at the end of the internship.
Interns may be eligible for a monthly stipend from UNOPS provided that they do not receive funds from other institutions. Further, UNOPS may provide a one time travel lumpsum. However, they must make their own arrangements for accommodation, travel and necessary visa arrangements.
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